The 37 Best Tools For Airbnb Hosts- Ultimate Guide for Your Short Term Rental
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These tools for Airbnb are sure to help hosts make more money on their Airbnb businesses! Surprisingly, there are many companies that focus on helping hosts automate and enhance their listings and guest experience.
The Best Tools For Airbnb & Vacation Rental Hosts Are:
Every host should have a quality channel manager to automate their listing as much as possible. In addition, hosts should pay for a smart pricing tool/platform that tracks local events and hotel trends within your immediate area, adjusting your nightly rate accordingly. This will generate more money for hosts over time.
AIRBNB SMART PRICING TOOLS:
Specializing in smart pricing technology that integrates with various short-term rental platforms, Wheelhouse is one of the best Airbnb tools for hosts. Wheelhouse uses a “conservative”, “aggressive”, and “recommended” pricing strategy to simplify the process for clients.
Wheelhouse is an Airbnb tool that collects data concerning the demand for rentals on a nightly basis and adjusts your pricing to reflect that data. Wheelhouse can help Airbnb hosts to maximize their profits by employing the most up-to-date demand information.
Wheelhouse is only available in most US markets, and also in other areas of the world. Click the link below to see if your city is one that Wheelhouse serves.
Wheelhouse has increased our vacation rental revenue by around 20% in aggregate, which was quite a bit better than when we used Beyond Pricing. We would highly recommend Wheelhouse to help increase your bottom line.
Read Our Complete Wheelhouse Review Here>>
DPGO is another one of the best Airbnb tools for hosts. Named for Dynamic Pricing GO, DPGO provides a competitive level of dynamic pricing tools at a great value. Starting at only .5% of the booked price, DPGO’s rates are half of their competitors.
Another benefit is that you have a free 30-day trial to see how it works before you commit to purchase.
Using AI-driven software, DPGO can analyze live data like competitor occupancy rates, seasonal fluctuations, location, and property type to help Airbnb hosts set competitive nightly rates. DPGO updates daily, so if there is a spike in price in your area, you can rest assured that this program will adjust your nightly rate. Some users have seen an increase in occupancy rates of up to 90%. DPGO can also use these to make accurate predictions for future prices, so your Airbnb nightly rate is always competitive.
DPGO is an an Airbnb tool that allows hosts to maintain control over their property’s nightly rates by setting pricing rules. These rules can apply to the minimum rate, maximum rate, and discounts. DPGO also works with property management software so hosts can set custom rules for management settings like minimum nightly stays or a specific amount of time between bookings.
Many hosts like to know how their rental performs, so DPGO provides a growth performance tracker feature. The performance tracker uses data like the number of times the rental was viewed and how often it is booked to give the hosts a custom health score. This feature allows hosts to determine whether they need to change their custom price and management rules.
Learn more about DPGO HERE>>
Beyond– Specializing in smart/dynamic pricing technology that integrates with various short-term rental platforms.
I have used this for my Airbnb, and was very pleased with the adaptive rental rates. Beyond is available for most cities, including my Airbnb locations in Boise, Idaho.
As of this writing, they charge 1% of your revenue, so it is fairly inexpensive. Their service has definitely made us more money overall.
PriceLabs is one of the most customizable pricing tools on the market. Their platform easily manages multiple listings, but can also be useful for single listings. PriceLabs is offered in almost all areas but check with them to confirm your specific location.
Your integrated account portfolio will give you information on which of your vacation rental listings are performing best. This is an excellent software to use if you manage multiple listings! If you see fewer bookings and profit on a particular property, then you know it is time to make some adjustments. PriceLabs provides you with all the data you could need, right at your fingertips.
Rategenie can actually increase your rental revenue by up to 30% by automatically updating your rates based on algorithms from collected data. This platform uses metrics and market data to set the perfect competitive rate for your listing each day.
Rategenie.io has an easy-to-use mobile app that you can actually preview before committing. The app will list all your rentals, calendars with rates, bookings, and an analysis of your rental data. Rategenie.io also seamlessly integrates with all major rental companies so whatever rental platform you use; you will be sure you’re getting the best rate.
Rategenie.io offers a 15-day free trial and after that, the service is very affordable!
AIRBNB & VACATION RENTAL INSURANCE
#6: Proper Insurance
Their insurance covers both business activities and regular residential activities under one policy, giving peace of mind to hosts. Their insurance works for hosts that host part-time, and also for hosts that rent their home out year-round.
Get a 5-Minute Quote HERE>>
Or check out our in-depth review of Proper Insurance here.
AIRBNB CHANNEL MANAGERS:
Channel management services are useful for hosts with multiple listings, but also for hosts that only have one listing. These services typically offer:
- Integrating multiple calendars such as Airbnb, HomeAway, VRBO, Booking.com, etc. into one overriding calendar for easy management
- Automated messages to guests
- Automated messages to cleaners
- Smart pricing tools
Hostaway is known as the market leader in marketing, sales, management, reporting, and communication for vacation rental property managers.
One of the largest marketplaces in the industry and deep integrations with Airbnb, VRBO, Expedia, HomeAway, and more, property managers can increase exposure while saving time and money.
Thousands of property managers around the world trust Hostaway, the fastest-growing vacation rental software in the world. The combination of offering the best support and onboarding in the industry with a highly scalable and customizable platform is the key to success for any property manager!
iGMS is an Airbnb tool that I’m currently using for my properties. It is definitely one of the best Airbnb tools for hosts. The automated messaging and cleaner notification work great, I’m able to easily monitor my calendar via iGMS. It is also free to use for single listings.
By using the calendar feature of iGMS, you can set up a to-do list for multiple rentals and keep up with your bookings from different platforms. iGMS is capable of integrating all of your booking information from different sites onto one calendar so that there is no confusion when it comes to managing your properties.
iGMS also has native integration with Airbnb, VRBO, and HomeAway. Apply your discount below to this solid Airbnb channel manager.
✅ Free for Up To 4 Properties
✅ Automated Messaging
✅ Cleaning & Task Management
✅ Multiple Account Management
✅ Financial Reports
#9: Host Tools
At just $5 per month, Host Tools offers up some impressive channel management features for hosts. Host Tools integrates with Airbnb and HostAway/ VRBO.
#10: Your Porter
Your Porter is another great channel manager. This platform offers automated messaging, multiple listing integration, and more. Your Porter works with Airbnb, Homeaway/VRBO, Trip Advisor, Wimdu, CanadaStays, 9flats, and Beds24.
Perhaps one of the most interesting features of Your Porter is that it has the capability to track your guest’s flights so that you know exactly when they will be arriving. This will help you adjust the timing of when your automated check-in messages should be sent out.
Your Porter integrates all booking information onto one calendar and automatically cancels availability on other platforms when your vacation rental is booked using one platform. Check out our comprehensive Your Porter review here…
✅ 21-Day Free Trial
✅ Website Builder for Direct Reservations (Built-In Payment Processing)
✅ Manage All Platforms from the Your Porter App
✅ Sync Calendars Between Platforms
✅ Automatically Review Guests
✅ Unified Inbox
✅ Airbnb Ranking Booster
✅ 21-Day Free Trial
✅ Automated Messages for Check-In/ Check-Out
✅ Automated Reviews & Publish Reviews at Specific Times
✅ Consolidated Calendar for All of Your Listing & Platforms
✅ Auto-Schedule Tasks for Cleaners, Maintenance, Etc.
✅ Teamwork/ Collaboration Area
Lodgify offers a stand-alone website with integrated payment options.
Or if you already have a website, insert their reservation widget to accept payments and operate your calendar.
Lodgify also has a robust channel manager. Simply link any or all of your Airbnb, VRBO, Booking.com, or Expedia listings and Lodgify will manage all of them in their unified calendar/ guest communication platform. Use their automated messaging to simplify correspondence with guests.
Tokeet is another multi-functional channel manager. Their platform includes automated messaging for easier guest communication, multi-calendar for all of your platforms, and your own personal reservation website to attract even more visitors.
Tokeet is an Airbnb tool that is compatible with Airbnb, VRBO/ HomeAway, Booking.com, Expedia, and FlipKey.
Use this link to get a 30-day trial instead of the standard 15-day trial.
#14: OwnerRez Vacation Rental Software
In addition to being a great channel manager, OwnerRez can integrate with your WordPress website to provide booking capabilities.
An interesting capability of OwnerRez is that it tracks which sources inquiries and bookings are coming from. Since OwnerRez integrates messaging from all your booking platforms, this feature will let you know where most of your traffic is coming from and which booking platforms are most beneficial to you as a host. Then you will know the best source for generating more income!
Uplisting is another great channel manager option for vacation rental hosts! Uplisting’s Smart Rates feature accounts for differing commission costs across platforms and ensures that you will receive the same rate no matter which platform your guests book through. This software does the hard work for you and frees up your time for more important tasks.
#16: Superhost Tools
Superhost Tools – Channel manager features include auto messages, automatic cleaner notifications, Airbnb Smart Pricing enhancements, auto reviews, and more!
Superhost Tools provides an array of automated messages / templates for you to choose from so that you can send professional messages easily whenever you need to make contact with your guests.
The automatic review process helps ensure that all of your guests receive a review from you and that they are reminded to leave a host review for you. You will generate more reviews and therefore generate more business.
FantasticStay – Channel management service that works with Airbnb, Booking.com, HomeAway, Trip Advisor, and Agoda.
FantasticStay’s cloning feature allows you to copy your listing information from one platform and populate it onto different platforms without starting from scratch. This cuts down on the time you have to spend creating listings. They offer automated messaging, calendar management, channel management, and more…
As an Airbnb host, I have found that the management aspect of hosting is the most challenging especially if you are managing more than one rental location. I found this Property Management System called Zeevou and I think it might be a great service for hosts.
Zeevou is a hospitality management platform that allows hosts to manage bookings, operations, marketing, payments, check-in, and every other aspect of running a rental from one unified platform. It also can manage multiple locations.
If you use Google Calendar and Google Sheets for management, Zeevou integrates seamlessly with Google apps. It also integrates with PayPal and Stripe for easy payments and even links up with WordPress so you can include a blog with your marketing.
Zeevou has accounting services like profit calculations, revenue management, and invoices which can really help when you’re getting ready to do your taxes.
Eviivo has been in business for over fifteen years so they really know their way around property management systems. Eviivo focuses on three core components of management: property manager, channel manager, and website manager. Using these three tools, you can have a very successful rental.
I like that Eviivo is very customizable, and you can add or take away features to suit your property’s needs and your budget. Eviivo provides a payment manager, guest manager, promo manager, performance manager, and owner-manager. You can choose as many of these managers as you want as part of your program.
Eviivo offers training, support, free press coverage, expert knowledge, and partnerships.
AIRBNB RANKING & RESEARCH TOOLS:
Alltherooms is one of the best Airbnb tools for hosts if you need in-depth analytics on your market or other markets that you are interested investing in. Their price point is lower than AirDNA, although their data seems to be not quite as thorough as AirDNA’s. So you get what you pay for.
Nonetheless, Alltherooms provides some great analytics tools and data for vacation rental hosts to dial in on their competition.
Rankbreeze integrates with several short-term rental platforms. Analyzes your listing and provides valuable feedback to get better rankings. This software lets you know the impact that changes to your listing make on your search optimization. It collects data to clue you in as to which changes are beneficial and which are not.
AirDNA– This online service provides a powerful way to review local market data for your Airbnb or HomeAway/VRBO listing.
Scope out the competition to see how you can dominate your immediate area. This software lets you compare your properties’ performance with others in the market.
Are you looking for new areas to invest in short term rentals? AirDNA will help you determine the most lucrative locations and provide insight into the revenue you could generate for your potential investment. AirDNA will provide you with the best locales to increase your business.
If you need a promo code, go to our AirDNA Promo Code page…
Vrolio provides an online marketplace for buying and selling vacation rental properties. Doing a cursory search, it appears the homes available are somewhat limited with just a handful available at the time of this writing. Hopefully, they will get more listings as time moves on.
In addition, they have a powerful investment analyzer tool that helps hosts identify hot markets and investment opportunities. You can also get an instant “Investimate” on how much income and investment collateral your rental is worth.
They also have a Zone Map which maps city regulations to help investors determine which cities are Airbnb friendly. And finally, they have a community forum for discussing short-term rental investment ideas with people across the country.
Mashvisor – Provides real estate investors with tools to locate and purchase quality Airbnb or rental properties around the country.
Mashvisor scours the internet looking for available properties and compares them against short-term rental/ rental comps to help investors make informed investing decisions.
Mashvisor scours the internet looking for available properties and compares them against short-term rental/ rental comps to help investors make informed investing decisions.
Go to our Mashvisor promo code page to apply your discount…>>
PARTY PROTECTION SERVICES
#25: Party Squasher
Party Squasher is an awesome service that protects vacation rental hosts from unwanted parties. How does Party Squasher do this? They have a small black box that connects to your Wi-Fi. The box then reads how many smartphones are linking to the Wi-Fi, identifying how many people are in your rental. The host uses the Party Squasher app to set the max amount of people allowed in their Airbnb. If the number is exceeded, they are notified via the app.
Check out our in-depth review of the Party Squasher device and service HERE.
LUGGAGE STORAGE SERVICES:
Stasher is an Airbnb tool that I can’t wait to start telling my guests about! How many times have you been traveling, haven’t checked into your hotel yet, and want to explore a cool new city but have a giant suitcase you’re lugging around? Stasher solves this problem.
Stasher allows you to search the local area you’re in for a Stasher host and for a small fee, you can drop your luggage at a secure location and enjoy your day luggage-free. Stasher hosts include a network of hotels and shops that are all vetted and safe. The best part is that your luggage is even insured by Stasher!
This isn’t just a great service to recommend to your guests, as a host you can benefit from it too. Depending on your rental location, you can become a stasher host. You’ll need to have an unused secure space to store customer’s luggage like a backroom or a basement. Signing up is easy and it doesn’t cost anything to become a host.
Although my rental location isn’t an ideal spot to be a Stasher host, I am definitely going to include information about Stasher in my rental guidebooks. I think guests will really benefit from this service.
AIRBNB AUTOMATED MESSAGING TOOLS & UP-SELL APPS:
If you feel like you have the management aspect of your rental down to a science but want to improve your communication with guests, Duve might be the app for you. I currently use this app on one of my rentals and I love it because it allows me to connect with my guests to provide them with a great experience at my rental.
If you manage properties from a distance as I do, you never get the chance to meet your guests so the whole rental experience can feel very impersonal. This was something I had been looking to improve with my rental experience and Duve solved this issue.
In addition to online check-in, Duve allows me to provide my guests with a guidebook, local tips, a house manual, and a mobile key all through the app.
My guests can easily reach me through the chat function, and I can even send photos, maps, and other helpful information through Duve.
One big selling point for me was the analysis data that Duve provides. Duve collects data and sends me reports about my guest satisfaction, engagement through the app, sales, and revenue. I am constantly looking for ways to improve my guest’s experience, so this has been a very helpful tool.
HelloHere is another guest communication app. I have not tried this one yet, but it looks promising. HelloHere allows you to provide your guests with a welcome book, destination guide, marketplace, chat, and automated messaging. It gives you endless customization options so you can really tailor this app to work for you and your properties.
If you upsell complementary services to your guests, this app will allow you to add that to your customized marketplace. This will help you increase your revenue and add to guest satisfaction. This app also has a built-in chat feature so it is easy for your guests to get in touch with you with any questions they may have.
One nice feature of HelloHere is that guests can access the guidebook offline. If they are out and about exploring the area and don’t have service or Wi-Fi, they can still refer to your guidebook to find the perfect place to eat or other recommendations you may provide.
AvivaIQ is all about streamlining and efficiency for guest communication. This app is strictly a messaging app, but it could be a great resource for Airbnb hosts.
I know from managing multiple properties that I am constantly bombarded by messages. Whether it is my guests, cleaning crews, maintenance scheduling, or property inquiries, I am always receiving new messages. With all this message traffic it is so easy to miss one. This could mean an unsatisfied guest or an unanswered question from a potential renter.
AvivaIQ allows you to link your properties, create custom messages, and even schedule message deliveries for things like booking confirmations. The best part about this app? It’s completely free, so there is no reason not to give it a try.
Although I haven’t personally tried AvivaIQ, the reviews are overwhelmingly good. Many reviewers call it a “must-have” for Airbnb hosts and love that they can spend more time focusing on management and less time returning messages.
I recently found this company called Operto Guest Technologies and I think it will be the perfect solution to streamline a short-term rental property. Operto is a secure web app that allows a host to not only manage their bookings, but also connects to all your smart devices in your rental like smart locks, thermostats, and monitoring devices.
Operto has a manager portal, a guest portal, and a team portal. From the manager portal you can provide your guests with important information through the app or even charge them for upsells like early check-in and late check-out. You can monitor the noise and occupancy in your rental to ensure your guests are respecting your house rules and rental agreement.
From the guest portal, your guests can lock and unlock the door, control the thermostat, or report an issue to you quickly and easily through the app.
As for your team, you can keep your cleaning company, or your maintenance company connected and up to date on issues or tasks that need to be performed.
Breezeway.io is another property management system that I have been thinking about trying. This app allows you to combine all your spreadsheets, checklists, and schedules in one convenient location.
If you like using spreadsheets to manage your property, you will love the Breezeway dashboard. It allows you to see your properties, assigned tasks, completed tasks, arrivals, departures, and unoccupied days in each rental all in one place.
I think that Breezeway.io will be a great time-saving app when it comes to coordinating cleanings, inspections, and maintenance on each property. It streamlines the communication process between the host and the team so there isn’t as much confusion about tasks that need to be completed. It completely eliminates playing phone tag all day because everything you need to know is in the app.
One aspect of this program that I really like is that this app has its own messaging center. You and your guests can easily communicate through Breezeway avoiding any miscommunications or unanswered questions.
Breezeway.io has great feedback from other hosts who have used this platform. Almost every review mentions the efficiency of this app and how much time they are saving by using it. That is really appealing to me, managing multiple properties. Breezeway.io seems like a great option that I will be sure to test out.
I used to have basic Wi-Fi available in all my rentals. I used whatever service provider was available, created a guest login and password, and that was that. Then I realized that I was wasting a great marketing opportunity by not making my guest’s Wi-Fi work for me. I started using Stayfi in my rentals and it has really improved my hosting capabilities.
Stayfi is vacation rental-specific Wi-Fi that collects data from the guests that use it. It allows hosts to create their own custom and branded Wi-Fi splash page. Guests log in to this page using their email address and then Stayfi stores their email for future marketing campaigns.
This allows you to not build your brand and create a lasting impression on your guests, but you can also obtain an extensive guest list to make repeat bookings easier and to send out future marketing campaigns. When your guest logs into the Wi-Fi, you can even have the web browser redirect them to your own custom webpage.
I monitor my Wi-Fi networks remotely from the cloud and have Stayfi connected to my business email address so I can still use all the same marketing tools I always have in the past. One thing I really love about Stayfi is that, unlike a regular Wi-Fi connection, this is personalized and very professional.
AIRBNB CO-HOST DIRECTORIES:
#33: Cohost Market
One idea I have been considering lately is finding a property manager to look after one of my long-distance Airbnb rentals. My biggest concern, however, is finding someone who is reliable and will do a good job. I was researching ways to hire property managers and found CohostMarket.
CohostMarket is a platform that can be accessed by both property managers and property owners, and almost like an online dating service, helps you find your perfect match. As a property owner, you can view manager’s profiles and see their ratings from previous owners. Ratings include response times and response rates.
Property owners can choose different property management packages that include a variety of services like welcoming guests, restocking essentials and supplies, updating calendars and pricing, coordinating cleaning, and responding to guest issues.
CohostMarket is secure and requires that every user registered with an official ID. They also offer 24/7 customer support for any issues you may have with their service.
If you’re feeling overwhelmed with the management duties that go along with hosting an Airbnb, I would definitely consider checking out CohostMarket and seeing if you can find the perfect property manager for your rental.
AIRBNB KEY EXCHANGES & LOCKS FOR EASY CHECK-IN:
If you haven’t made the switch to smart door locks yet, you may still be struggling with physical keys and ways to get your guests those keys while still keeping your rental safe and secure. KeyNest is a really cool Airbnb tool that allows you to drop your keys off with local stores where your guests can then pick them up.
There are over 4,000 stores in the KeyNest network that are open 24/7 so you should be able to find a location in your city. Once you deposit your keys with a KeyNest location, your keys are stored securely and anonymously. You will be given a code that you can share with your renter. When your renter goes to the location, they simply provide the code, and the store will give them the keys. You can also have your cleaning service or maintenance service pick up keys this way too.
Thanks to the KeyNest app, you will be notified every time your keys are picked up or dropped off, so you always know where your keys are and if your rental is secure. I really like the freedom that KeyNest provides both the host and the guests. The guests can pick up the keys whenever they need and check themselves without having to meet the host in person.
Keycafe is another key exchange platform I investigated. Instead of requiring a store employee to check codes and give keys out, Keycafe actually utilizes SmartBox key bins placed in select locations to securely store rental keys.
To use Keycafe, you simply create an account and then check-in your keys at the closest Keycafe SmartBox. Once your key is checked in, your rental guest will receive a text from Keycafe with all the information they need like Keycafe location, SmartBox number, and the code to open the box. Users also have the option of using the one-click app to access SmartBoxes.
Keycafe allows hosts to schedule key bookings and even require photo ID upload to ensure that the correct person is collecting the keys. This allows hosts to feel secure knowing who is accessing their keys and rentals.
One of my biggest concerns with hosting multiple Airbnb’s’ from a distance is security. I want to make sure that my rentals are safe and secure, but I also want my guests to be able to access the rental without a hassle. I have been looking into several smart lock systems and I really like RemoteLock.
RemoteLock has a wide selection of both Wi-Fi and Z-Wave smart locks. They also offer wired systems so you can really choose what works best for your property. I also like that they offer access through PINs, cards, or mobile access. I prefer a PIN access because I can provide my customer with the PIN when they book and change it after they leave.
RemoteLock has a great app that allows you to manage all your locks active on the platform. This is convenient for hosts with multiple properties. RemoteLock even has software that can give you visibility of who is entering your property and allows you to revoke access if necessary.
Of all the smart lock systems I have been researching, RemoteLock looks very secure and promising. It works with a variety of big-name brands of smart locks like Yale, Kwikset, and Schlage so you can choose the lock you prefer and still use RemoteLock’s platform.
AIRBNB CO-HOSING OPPORTUNITES WITHOUT OWNING PROPERTY:
Loftium is an interesting forward-thinking Airbnb tool that I think will be a great option for those who want to be an Airbnb host but don’t own their own property. Loftium brings together renters and travelers to make living more affordable.
The basic concept of Loftium is that a long-term renter acts as a host on a Loftium property in exchange for discounted rent. For example, if a house has a basement apartment, Loftium will rent the top unit out to a long-term renter at a discounted rate because that renter will act as the live-in host for the basement unit which will be rented out short term to travelers. This allows long-term renters to rent a space they might not otherwise be able to afford.
I absolutely love how Loftium works for everyone involved. Loftium will even provide you with all the furniture essentials you need for the rental unit like a bed, bedding, couch, bathroom items, and kitchen items. This allows you to move into a great house and instantly become a host.
In addition to discounted rent, Loftium offers additional incentives to hosts like $55 towards rent for every booking. This is a great concept for people who want to try out hosting without the actual commitment of buying a property.